ESFVON
European Social Fund Voluntary Organisations Northern
Additional Guidance for Completion of
Revised Project Progress and Interim Claim Form
And the ERWS
Project Progress and Interim Claim Form
Complete all sections of the Claim Form and please also
refer to the guidance on the front of the form. Below is further guidance
on some of the sections.
1. Financial Breakdown
The total eligible costs for Staff, Beneficiary and Other costs to date should
be entered in this section. To calculate the percentage variance between your
profiled costs and the actual costs, divide the actual costs into the profiled
costs and multiply by 100, then subtract this figure away from 100 to give the
variance.
3. Starters and Leavers
Enter the numbers to date of ESF starters on the project in Box A, the number
of beneficiaries who have completed the project in Box B(1) and the number who
have left and will not return to the project in Box B(2). Any beneficiary who
is still on the project should be entered in Box C. The totals of Box B(1)
and B (2) and Box C should equal the number of starters (Box A).
4. Beneficiary Destinations
Breakdown the numbers of beneficiaries who have left (either completed or
left early) to date according to their outcome. 'In Employment' is either
full time, part time or in self employment. 'Another positive outcome' is
into voluntary work or into further education or training.
6. Companies Supported
Enter the number of companies supported in this period, broken down into
enterprises with less than 250 employees and enterprises with 250 or more
employees.
- Please enter any other information about the project's progress to
date including types of qualifications worked towards or gained, if
applicable. If your project does not support individuals or companies,
please enter N/A for Sections 3,4,5, and 6 and complete the comments box
with information about how the project is progressing, commenting on any
milestones achieved.
- Complete the Declaration on Page 6 of the claim form. If your
organisation does not have a company stamp, please sign and date a copy of
your letterhead and attach it to the claim.
- Complete an ERWS and securely attach it to the claim form and return
them to the European Secretariat.
Expenditure and Revenue Working Sheet
(Please also see the completed ERWS as an example)
The ERWS contains sub categories, however, if these sub categories are not
applicable to your project, please do not complete them. The expenditure
shown on the ERWS should be in line with the cost headings in your application
form - if the headings differ, please notify the Secretariat of a significant
change. If you are completing the form in Excel, the sub totals are
automatically calculated from the actual amounts entered.
1. Staff Costs
Enter the total of cumulative staff costs (until end of previous claim period)
in Box A. If it is the first claim, please enter £0.
Enter the staff costs for this period only in Section 1.1 and 1.2. If you
are completing this form in Excel, the costs will be calculated and entered
into the relevant boxes automatically when you enter the salary per hour and
the number of hours worked.
The total in Box B is the sum of Box A and the Staff Costs' sub totals.
2. Beneficiary Costs
Enter the total of cumulative beneficiary costs (until end of previous claim
period) in Box C. If it is the first claim, please enter £0.
Enter a description of the cost under the 'sub category' heading, a breakdown
of the cost under 'Method of Calculation' and the Actual amount for this
period only.
The total in Box D is the sum of Box C and the Beneficiary Costs sub total.
3. Other Costs
Enter the total of cumulative other costs (until end of previous claim period)
in Box E. If it is the first claim, please enter £0.
Enter the other costs for this period only under the relevant sections.
The total in Box F is the sum of Box E and the other costs' sub totals.
4. Revenue
Enter the total of cumulative revenue (until end of previous claim period) in
Box G. If it is the first claim, please enter £0.
Enter any revenue generated during this period only.
The total in Box H is the sum of Box G and the revenue sub total.